Background

The Kenya Pharmaceutical Association (KPA) is the umbrella body for all Pharmaceutical Technologists enrolled in Kenya, with over 13,000 members across eleven regional branches. Our Vision is “To be a leading professional association in the promotion of quality pharmaceutical practice,” and our Mission is “To promote excellence in pharmaceutical practice.”

To ensure transparent stewardship of member and donor funds, KPA invites proposals from reputable audit firms to conduct the statutory audit for the period 1st August 2026 – 31st July 2027. The engagement is renewable annually — up to a maximum of three consecutive years — subject to Member approval at each July AGM.

Objective

To obtain reasonable assurance that KPA’s consolidated financial statements (National Office plus 11 Branches) present a true and fair view of its financial position and performance. The auditor will express an independent opinion in accordance with:

International Financial Reporting Standards (IFRS)
International Standards on Auditing (ISA)
Kenyan statutes governing societies and associations

Additionally, the audit should verify compliance with the Societies Act and relevant regulatory requirements, and recommend best-practice improvements for financial prudence and accountability.

Audit Scope & Timeline

Period Covered: 1 January – 31 December each year
Draft Report & Budget: Due by 31 January (for February Central Council review)
Final Signed Report: By 15 April (for the National AGM)
Financial Statements Availability: By 15 February following year-end
Branches: Each of the 11 branches holds its own AGM in varying months; branch statements will be audited within the same timelines.

Key Responsibilities

Independent Examination: Audit consolidated and branch financial statements for compliance with IFRS and Kenyan regulations.
Internal Controls Assessment: Evaluate the design and effectiveness of KPA’s financial controls; identify weaknesses.
Verification of Records: Confirm accuracy, completeness, and reliability of accounting records and supporting documentation.
Advisory & Risk Management: Advise on financial risk mitigation, internal control enhancements, and governance best practices.
Reporting: Issue an Independent Auditor’s Report with clear opinions, findings, and actionable recommendations.
Collaboration: Work closely with the NEC and finance team to clarify issues and implement agreed-upon improvements.
Confidentiality & Ethics: Uphold professional standards, confidentiality, and ethical guidelines throughout the engagement.

Auditor Experience & Qualification

The following documents are mandatory and should be provided in the proposal:

CPA(K) as the minimum requirement
Valid Tax Compliance Certificate
Valid Company Registration Certificate
A detailed proposal outlining your approach to conducting the external audit, including the timeline, scope of work, and proposed fees
Audit firm profile and Curriculum Vitae(s) or resume and cover letter highlighting relevant qualifications and experience
Valid professional membership certificates and licenses (ICPAK)
At least three professional references from previous clients or employers audited in the last three years
Minimum 5 years of external audit experience, with a proven track record auditing nonprofit organizations, membership associations, or donor-funded projects
Independence & Integrity: no conflicts of interest; commitment to objectivity and confidentiality

Proposal Requirements

Please submit the following:

Letter of interest and confirmation of availability
Detailed firm profile and organizational structure
Curriculum Vitae of lead engagement partner and senior audit staff
Copies of valid ICPAK Practice Certificate and KRA Tax Compliance Certificate
Evidence of at least three similar audits conducted in the past five years (with references)
Technical proposal outlining audit approach, timeline, and key deliverables
Financial proposal with fee breakdown

Only shortlisted firms will be invited for the technical presentation and subsequent contract negotiation.

How to Apply

Interested firms who meet the above requirements are invited to submit their applications — including audit firm registration documents, detailed CVs, and a cover letter — to recruitments@kpa.or.ke, copied to kpanationaloffice@gmail.com.

Please include “Proposal – External Audit Services” in the subject line. Only shortlisted firms will be invited to present themselves for interview at a date to be communicated.

Application Deadline: 21 August 2026

For and on behalf of the National Executive Council, Kenya Pharmaceutical Association (KPA)

Eric Gichane — Hon. Secretary General
Chitechi Amboka — Hon. President

To apply for this job email your details to recruitments@kpa.or.ke